WarwickSU's Exec Resources page provides a comprehensive directory for society and sports club executives. It offers essential guidance on training, governance, event planning, finance, health and safety, marketing, and venue bookings to help student leaders effectively manage their organizations.

Exec Resources

Societies and Sports Clubs Exec Resources

Welcome to the Exec Resources section, please navigate through the categories below.

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  • Training & Introduction

  • Events

      • Charity FundraisingWarwickSU provides guidelines for clubs and societies organizing charity fundraising. Events must be self-funded, and ticketed activities must follow standard processes. Societies must ensure charities are UK-registered, report external event participation, and avoid selling homemade food. Fundraising activities are managed directly between the society and the chosen charity.
      • External SpeakersWarwickSU requires clubs and societies to submit an External Speaker form at least 21 days before inviting any external guest, including virtual speakers. The SU assesses requests based on safety, freedom of expression, and legal obligations. Events cannot be publicized until the speaker is officially approved.
      • Food & DrinkWarwickSU prohibits serving homemade food at society events, except for cooking classes using shop-bought ingredients. External caterers must provide safety and insurance documentation. Electric urns and kettles are banned. Organizers must adhere to strict food hygiene standards to mitigate health risks and prevent allergic reactions.
      • Planning ProcessWarwickSU.com provides a planning process guide for Societies and Sports Clubs organizing events. The resources cover essential categories such as finance, health and safety, marketing, ticketing, and fundraising to assist student executives in event management.
        • BallsWarwickSU guidelines for planning balls require societies to submit planning packs one term in advance. All attendees must be 18+, and tickets must be sold via the SU website. The SU manages venue contracts and mandates security for 100+ guests. Promotional materials must feature the SU logo.
        • GeneralWarwickSU provides guidelines for societies and sports clubs to organize safe and financially viable events. Organizers must submit event planning packs, including risk assessments and financial planners, to coordinators for approval. Deadlines vary by event scale, and the SU must sign all contracts to avoid individual member liability.
        • Trips and ToursWarwickSU requires clubs and societies to submit planning packs for trips and tours, with deadlines of four weeks for domestic and ten for international travel. Events must be financially self-sufficient, attendees must be 18+, and all ticketing must occur via the SU website following coordinator approval.
      • TicketsWarwickSU event organizers must create an Event page before requesting tickets via the provided form. Setup takes up to three working days. Sales can be tracked through Admin Tools, and complex queries should be sent to studentactivities@warwicksu.com. Any post-sale price drops must be advertised from the start.

  • Finance

  • Health & Safety and Insurance

  • Marketing & Publicity

  • Venues & Spaces

  • Societies

  • Sports