Society Reaffiliation

PLEASE NOTE THAT THE REAFFILIATION PACK DEADLINE IS FRIDAY 27TH MARCH, AND ELECTIONS NEED TO BE COMPLETED BEFORE WEEK 9 OF TERM 2.

Welcome new Execs!

Each new President is asked to complete a handover pack so we can formally register your Society for the upcoming year.

You can complete this here: Society Reaffiliation 2026/27

This is for society execs, not sports club execs! 

Please ensure you have passed this on after your elections, along with any relevant handover documents and your SU handover pack form last year (for reference). If the reaffiliation is not received by the deadline, then your Society will not be eligible for a table at the Society Fairs in September, and may be derecognised. You will be notified once your pack has been approved, and we will be in touch if there is anything else we need.

While some of the pack must be completed by the incoming President, you can complete it collaboratively by pressing the Save button, which will generate a link that can be shared with the rest of the exec.

Important documents (also linked in reaffiliation pack):

Society Inventory Template 2026

Society Template Constitution 2026

Society Template Risk Assessment 2026

See an example 'proof of election' document here.

See a guide to minuting a Society meeting here.

Once we have your pack, we will update the system with your core exec membership (note your President must have membership to the society). Once we have them on the system, it means they will be able to use the online finance system (SGF) and your record will eventually appear on your end of year HEAR report. Please note it is the Presidents responsibility to add on the other Exec members once they also have membership, this will need doing after elections, and again after 1st September once membership has renewed for the next academic year.

Reminder: The system resets every academic year, meaning you will need to repurchase society membership when the new academic year starts. We will go through and update the sytem again, but please bear with us, as we have to update the system manually.

If you have any questions, please read through the guide or contact us if it's still not clear at studentactivities@warwicksu.com.