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Step 4: Publicity and Marketing

You must set up an event page on the SU website using the online admin tools (all Society/Club execs can access these).  The event can then appear on the SU’s list of forthcoming events, and it provides a channel for people to buy their tickets online.

There are plenty of ways that the Students' Union can help you publicise your events.

You can make use of the SU’s Outdoor Screens (located between the Chaplaincy and Warwick Arts Centre) by emailing a poster (1527pixels high by 1068pixels wide – A4 portrait proportions) to with details of the dates you would like it to be shown across.

All society and sports club promotional material (flyers, posters, digital screen artwork, etc.) must have the Students’ Union logo displayed on it

SU Website

You can set up your own internal article to display to your members when they log in by following these steps:

1) Log into the SU website ( and click the ‘Admin’ (cogs) tab;
2) Select your society under ‘Organisations’ (you must be an exec member to do this);
3) Click on ‘News Admin’ and select ‘Add News Article’;
4) Upload all relevant content (images, event description etc) and save.

Note: please make sure the box marked ‘Allow Non-Members to Read’ has been unticked before you save your news article.

SU Digital Screens

To advertise your event on the digital screens in the SU Atrium, email with your artwork in jpeg format and information on how long you would like the event to be advertised for. It is completely free!

Artwork should be:

  • 1920 pixels wide x 1080 pixels tall (Landscape screens)
  • 1080 pixels wide x 1920 pixels tall (Portrait screens)

Please note that these are different sizes to the other University screens.

SU Ambassadors Distribution

The Warwick SU Ambassador Team visits every kitchen on campus each Monday evening during term time, and can leave flyers or put up posters for you.

This costs just £50 and is a great way to advertise to those living on campus.

For more information, contact Helen Morris ( in the Warwick SU Marketing Department.

Piazza Big Screen

Please note that this is run by the University rather than the SU. Contact details, specifications and submission info can be found online HERE.

Student Media

Student Cinema

Offers publicity opportunities on either the big screen, their LCD screens or in their booklet. They are also happy to host joint screenings if arranged sufficiently far in advance. More information is available here.

The Boar Student Newspaper

Offers full, half and quarter page ads at hugely discounted prices to societies - starting at just £45. Email

Additionally if your society has done something noteworthy email and have an article published in the paper!

RaW 1251AM (Radio Warwick)

RaW, the student radio station, also offers on air advertising to clubs and societies. Details are available on their website, and you can contact them at for details of special student rates.

SU Logo 

Please click here to download the Warwick SU logo. 

View All Exec Resources