NUS Totum

Rules & Guidance

SU elections happen twice a year: once during the Autumn Term, and once during the Spring Term.

During Autumn Elections, 3 Part-Time Officers are elected (International Students' Officers x2, Part-Time & Mature Students' Officer), along with Faculty Reps and Course Reps, plus 6 SU Execs to oversee SU services and hold Officers to account.

  • Democracy Exec
  • Development Exec
  • Postgraduate Experience Exec
  • Sports Exec
  • Societies Exec
  • Welfare Exec

You can find out what each of them do via www.warwicksu.com/elections/available-roles

During Spring Elections, 7 Full-Time Officers are elected (President, Education Officer, Postgraduate Officer, Democracy & Development Officer, Welfare Officer, Sports Officer, Societies Officer), plus 6 Part-Time Officers (Trans Students' Officer, LGBTUA+ Officer, Women's Officer, Ethnic Minorities Officer, Disabled Students' Officer, Environment & Ethics Officer), and sports club and society exec members.

You can find out what each of them do via www.warwicksu.com/elections/available-roles

Autumn Election: Candidate Guide Autumn Election: Estates Agreement Autumn Election: Candidate Briefing

Rules

Rules for SU Election Candidates
  • For all rules and regulations on SU Spring Elections, (for SU Officers, SU Representatives, Staff Members, Clubs and Societies) see guidance here

Guidance

Guidance for SU Officers and Representatives
  • We encourage you to promote the elections, but please don't promote or endorse some candidates over others. You can support a friend in a personal capacity but cannot use your position to endorse particular candidates. Instead, encourage all students using www.warwicksu.com/elections
  • In the same way, candidates cannot claim the support of any SU representative
  • If you are re-running, you cannot use the resources and facilities that would be available to you due to your position to promote your campaign.
Guidance for Staff members
  • We encourage you to promote the elections, but please don't promote or endorse some candidates over others. Instead, encourage all students to nominate and vote using www.warwicksu.com/elections
  • In the same way, candidates cannot claim the support of any staff member
  • If you are a candidate and are SU staff, you cannot use the resources available to you through that position to promote your campaign
Guidance for Clubs and Societies
  • We encourage you to promote the elections, but please don't promote or endorse some candidates over others.Clubs and Societies, and Club and Society Exec members are not allowed to endorse particular candidates on social media or in person. You can support a friend in a personal capacity but never in relation to your position. Instead, encourage all students to nominate and vote using www.warwicksu.com/elections
  • In the same way, candidates cannot claim the support of any SU club or society, or SU club or society exec member

All SU recognised Sports Clubs and Societies are ran democratically, therefore Exec committee members are elected by the membership of that club / society. The information below details the rules and guidance for running an SU club or Society election

Rules

Rules for Sports Club and Society Elections
  • Clubs and Societies must have at least 3 Exec members - a President, a Treasurer and one other position. They must also ensure an Exec member is responsible for Equality & Diversity, Safety, Secretary and Welfare
  • All Club and Society Exec members shall be democratically elected by Club and Society members annually
  • Each standard member of a Club or Society (of 14 days or more) has one vote, and votes are counted equally. Any standard member can stand in an election.
  • All members must receive notification of an election at least 7 days before the voting period
  • The nominations period for the election must be at least 7 days
  • If voting online, this must be at least 48 hours
  • During an election all members must have equal opportunity to access hustings and voting, taking into consideration disability access, length of time elections are held if conducted in a physical meeting, that they are accessible in the English Language, and that members unable to attend e.g. distance learners, year abroad students, are able to vote
  • Votes are counted using Single Transferable Vote (STV)
  • Re-Open Nominations (RON) must be a candidate for every position
  • If requested, a secret ballot must be held
  • Publicity and candidate behaviour, both on and offline, must not violate the SU's policies or governing documents, including the code of conduct
  • Votes should be counted by a current member of the society or club with a conflict of interest, or the SU Returning Officer or appropriate member of SU staff
  • No candidate may use Society or Club resources to promote their campaign. No Exec member may use their position or resources to promote any particular candidate

Guidance

Guidance for SU Officers and Representatives
  • We encourage you to promote the elections, but please don't promote or endorse some candidates over others. You can support a friend in a personal capacity but cannot use your position to endorse particular candidates. Instead, encourage all students using www.warwicksu.com/elections
  • In the same way, candidates cannot claim the support of any SU representative
  • If you are re-running, you cannot use the resources and facilities that would be available to you due to your position to promote your campaign.
Guidance for Staff members
  • We encourage you to promote the elections, but please don't promote or endorse some candidates over others. Instead, encourage all students to nominate and vote using www.warwicksu.com/elections
  • In the same way, candidates cannot claim the support of any staff member
  • If you are a candidate and are SU staff, you cannot use the resources available to you through that position to promote your campaign
Guidance for Clubs and Societies
  • We encourage you to promote the elections, but please don't promote or endorse some candidates over others.Clubs and Societies, and Club and Society Exec members are not allowed to endorse particular candidates on social media or in person. You can support a friend in a personal capacity but never in relation to your position. Instead, encourage all students to nominate and vote using www.warwicksu.com/elections
  • In the same way, candidates cannot claim the support of any SU club or society, or SU club or society exec member

Academic Experience is what unites all students at Warwick and nationally. Your Academic interests are represented by the Full-Time Officers, and also Faculty and Course representatives. All of these representatives are elected by you.

Guidance

Guidance for SU Officers and Representatives
  • We encourage you to promote the elections, but please don't promote or endorse some candidates over others. You can support a friend in a personal capacity but cannot use your position to endorse particular candidates. Instead, encourage all students using www.warwicksu.com/elections
  • In the same way, candidates cannot claim the support of any SU representative
  • If you are re-running, you cannot use the resources and facilities that would be available to you due to your position to promote your campaign.
Guidance for Staff members
  • We encourage you to promote the elections, but please don't promote or endorse some candidates over others. Instead, encourage all students to nominate and vote using www.warwicksu.com/elections
  • In the same way, candidates cannot claim the support of any staff member
  • If you are a candidate and are SU staff, you cannot use the resources available to you through that position to promote your campaign
Guidance for Clubs and Societies
  • We encourage you to promote the elections, but please don't promote or endorse some candidates over others.Clubs and Societies, and Club and Society Exec members are not allowed to endorse particular candidates on social media or in person. You can support a friend in a personal capacity but never in relation to your position. Instead, encourage all students to nominate and vote using www.warwicksu.com/elections
  • In the same way, candidates cannot claim the support of any SU club or society, or SU club or society exec member

Got questions? Hopefully a few of them are answered below, but please contact us if you have more!

What are these Elections for?
  • The multitude of elections held at the SU is to ensure the SU is led by YOU, whether that be through voting in a sports club election for your Captain, or nominating yourself for the SU President role.
What is a Student Officer, and am I eligible?

A Student Officer is a one year, full-time, paid position. This means you would need to defer your studies for a year while in post or wait until your third year to nominate yourself. Anyone who is a student at Warwick University can nominate themselves for any of the Student Officer positions, regardless of year of study or what campus you are based on. A Student Officer is a full Trustee of the Students’ Union and you can find more specific descriptions of the roles at www.warwicksu.com/elections/available-roles

Can I run to be a Student Officer if I am an International Student?

Yes! You can discuss your options with the University and the SU if you are interested in nominating yourself for a Student Officer role.

What is a Part-Time Officer?

A Part-Time Officer is a one year unpaid position, undertaken alongside studying. The roles often involve campaigning and raising awareness of Liberation and Diversity issues and Environment issues. You can find more specific descriptions of the roles at www.warwicksu.com/elections/available-roles

Why should I consider nominating myself for a position?

Even if you do not succeed in your candidacy, campaigning and meeting new students is a fantastic experience that will equip you with new outlooks and new skills. Campaigning should be a fun experience where you meet new people and gain confidence, as well as speak up for what you believe and show how you can Make your Mark on the lives of 24,000+ students at Warwick

Does my vote count and make a difference?

Absolutely it does! In a recent election, a candidate won by only 30 out of several thousand votes to become your current Student Officer. Most Student Officer elections are decided by less than 200 votes. Quite simply, your vote and the vote of just everyone in your lecture could change the entire result. So don’t let the decisions be made on your behalf - vote!

Where can I vote?

Voting is all online at https://www.warwicksu.com/elections

Where can I find out about the candidates and what they stand for?

You can find the full candidate list at www.warwicksu.com/elections. All the candidates will upload manifestos here so have a browse and see who you’d like to cast your vote for.

What is STV?

STV, or Single Transferable Vote, is a system of preferential voting designed to minimise 'wasted' votes and provide proportional representation.

Who is RON?

RON isn't actually a candidate – it stands for Re-Open Nominations. You can put RON as a preference if you feel that the remaining candidates are not suitable for the position. Voting RON is an active vote against the other candidates – it's not an expression of indifference. If Re-Open Nominations is elected to a position then nominations for that post are re-opened at a later date.

What’s Quorum?

Quorum is the minimum number of votes that have to be cast in order for the election to be valid. We don't think it's particularly democratic if a handful of people decide who your lead representatives are so quorum figures are outlined in the governing documents to make sure your Officers are legitimate.

What is a Manifesto?

Each candidate is able to put two manifestos together – one online and one for a Manifesto Booklet. This is essentially where they outline what their pledges are (i.e. what they're promising to do if elected) and summarise any experience they think is relevant.

Contact Us

If you need to ask any questions about the elections process, you can visit us in the Democratic Services Office on the top floor of SUHQ. Alternatively, you can contact us using the details below.

democracy@warwicksu.com