Agenda & Minutes for SSLC Meetings

Each SSLC meeting should be documented on the Warwick SU website by the Chair or Secretary.

Before the Meeting

The agenda of each meeting should be posted in advance on the website.

1. Log in to the Warwick SU website

You'll first need to log in to the Warwick SU website as normal.

2. Load the admin page for your SSLC

Once logged in,'downwards arrow' icon should appear at the top right corner of the site, next to your shopping basket, profile and log out. If this icon does not appear, then your permissions on the website have not been set, and you'll need to contact the Academic Representation Coordinator.

Click on the 'downwards arrow' icon next to your name, then select the name of your SSLC from the pop up menu.

3. Add the Meeting

Click the 'Meetings' option on your SSLC admin page, and then 'Add new meeting'.

Give the meeting a name (it doesn't matter what you choose, but pick something sensible - something like 'English SSLC Term 1 Meeting' is fine), a date and start and end times, and a location, then click 'Save'.

4. Add the Agenda

Click 'Create agenda' next to the meeting which has been added. There are a few items which you are not able to change, and several in the middle of the meeting which you can. To edit an item on the agenda, click the edit icon. To delete an item, click the delete icon. To add a new item, click 'Add new item' at the top of the list.

Alternatively, you can upload a PDF file of your agenda if you'd prefer to use a separate document.

5. Done

The agenda can now be viewed on the page for your SSLC on the website.

After the Meeting

After the meeting you should post the minutes of the discussion that took place, and any actions arising from the discussion.

1. Log in to the Warwick SU website

You'll first need to log in to the Warwick SU website as normal.

2. Load the admin page for your SSLC

Once logged in, a 'downwards arrow' icon next to your name should appear at the top right corner of the site, next to your shopping basket, profile and log out. If this icon does not appear, then your permissions on the website have not been set, and you'll need to contact the Academic Representation Coordinator.

Click on the 'downwards arrow' icon next to your name, then select the name of your SSLC from the pop up menu.

3. Find the Meeting

Click the 'Meetings' option on your SSLC admin page, and find the relevant meeting in the list. If the meeting took place in a different month, click the month names at the top of the list to find it.

4. Add the Minutes

Click 'Edit minutes' next to the completed meeting. Enter details of the discussion that took place under 'Comments', and any actions to be taken along with who is responsible under 'Actions' for each agenda item.

Alternatively, you can upload a PDF file of your minutes if you'd prefer to use a separate document.

5. Done

Once you've added the minutes, click 'Update' at the bottom of the page. The minutes can now be viewed on the page for your SSLC on the website.