Event Planning Process

Planning Packs and Forms

Once you have an idea for an event, you will need to complete a Planning Pack. When submitting an event planning pack, we require three things. The Event Planning Form, a Risk Assessment, and the Financial Planner. All the relevant Event Planning Forms can be found here

You will need to submit your Event Planning pack to the Student Activities team. The deadlines for these submissions can be found here.  Once the Student Activities team, Societies/Sports Officer and Finance team are happy with your pack - your event will be signed off!

External Speakers

If you're having an external speaker (anyone who isn't a student or staff at Warwick), you must fill in the university's External Speaker Request Form

Prior to filling in this form, it extremely important that you read the External Speaker Policy

Online Ticketing

If your event is a ticketed event and you want these sold via the SU website, we'll need you to fill in the Event Ticketing Form.