Clubs & Societies run some great fundraising initiatives each year and raise money for a range of UK based charities.
If your Club/Society wants to raise money for charity, you can do so by contacting the charity of your choice and fundraising directly with them.
You no longer need to deposit funds into your Club/Society account and then forward them to the charity. Any fundraising is directly managed between yourself and the charity, so no charity collection money passes in and out of your Club/Society account with one exception (below). The charity can also provide materials such as promotional materials and buckets for cash collections.
Please continue to read the guidance below, if you do intend to run fundraising initiatives that may involve alcohol or bake sales.
Donating Event Ticket Income
Some Clubs/Societies will still want to donate part of the ticket income they collect from events, to their chosen charity.
Remember charity giving should always be open and transparent and anyone attending an event that has as part of its purpose the aim of raising money for charity should be fully aware of the fact when you publicise the event. If a ticketed event is not organised primarily as a fundraiser, but you wish to add a charitable donation to the price of the ticket, an option to buy the ticket without making a donation must be available.
If you choose to donate to a charity of your choice via this method, please ensure you follow the below process (Please note, we can only pay donations to UK based charities due to Charity Law):
Advertise the event as a fundraising event, so attendees are aware some of their money is going to charity
State which proportion of funds are going to the chosen charity
Once the event is complete and all incomings and outgoings are complete, you can complete a request on Student Group Finance (SGF) and request a bank transfer to the chosen charity
We will process the payment
We encourage you to consider more innovative methods of fundraising than bake sales, which consistent see the lowest fundraising totals for fundraising events.
Due to health and safety issues, primarily relating to allergens, NO homemade food & drink products should be offered as part of your fundraising activities. Bake sales must be comprised of store-bought goods where the contents of items sold can be checked by the person buying them. This applies to both on-campus and off-campus activities.
Fundraising & Alcohol/Diminished Capacity
Fundraising activities should not take place where you can reasonably expect those engaged by them to be of diminished capacity e.g. under the influence of alcohol.
Fundraising activities should not take place during circling.
If you wish to use a union or university space for your events, you will need permission to do so. Please give as much notice as possible.
In the SU Atrium
If you would like to hold your event in the SU Atrium, you should contact the SU's Central Admin team to book the space, on email@example.com.
Piazza or surrounding spaces
If you would like to hold your event on the Piazza or surrounding spaces, you will need to complete this form for approval by Warwick Retail. Bookings must be made at least 7 days in advance, and will not be approved for any event involving the sale, or giving away, of food or drink.
Outside the Library
If you would like to hold your event outside the Library or in the surrounding spaces, you will need to complete this form for approval by Warwick Retail. Bookings must be made at least 7 days in advance.
If you would like to hold your event within a university building, you will need to contact whoever facilitates that space. The Union is not able to do this on your behalf.
Charity Fundraising Support
If you would like any further guidance, contact firstname.lastname@example.org or speak to your society or sports coordinator. Warwick RAG are also available for fundraising support and guidance.