HR Advisor (maternity Relief)
Listed by Students' Union
Applying
Application deadline: 29/05/08 12:00
Application forms can either be collected from Union North Reception or downloaded from the link below. Once completed they should be handed to Union North Reception or electronic copies sent to jobs@sunion.warwick.ac.uk
Salary:
Students Union Grade 6, point 22 annual salary £22,332
Hours
A minimum of 36.5 hours per week averaged over 52 weeks. Some flexibility is required from time to time, including occasional weekend working. Core office hours are Monday to Thursday 8.30a.m to 4.30p.m and Friday 8.30a.m to 3.30p.m
Interview
09/06/08 00:00
31/08/06
Job Duration:
Fixed term maternity relief from mid July 2008 to mid March 2009 (8 months)
Details
Main Duty of Job
to support the human resources manager in delivering high standards of service to senior managers, department managers and all members of staff.
To advise managers appropriately and within the law in respect of employment issues
to implement and monitor induction for front line staff
maintain accurate personnel records.
TO ensure that the organisation’s contractual position is protected
Responsible To
HR Manager
Responsible For
none
Benefits
Essential Qualities
Part qualified CIPD or experience to that level
Experience of at least one year in an HR function
Significant practical experience of recruitment
Processes
Experience of dealing with recruitment agencies
or agency staff
Working knowledge of data protection relating
To personnel records
Good knowledge and demonstrable skills in practical
application of disciplinary and grievance procedures
Knowledge of employment law concepts and
Application relating to contracts and recruitment
Fully conversant with Microsoft Office including
Manipulation of data
Ability to stay calm under pressure
High standards of customer care
Attention to detail
Significant planning and organising skills (particularly
Handling multiple deadlines)
Influencing skills
Ability to communicate in writing effectively & logically
Demonstrates tact and diplomacy
Demonstrates initiative
Highly confidential
Numerate
Assertive
Analytical skills
Commitment to equality of opportunity
Commitment to principles of people
management and development
Desirable Qualities
Qualified to Graduate CIPD level
Experience of working with students or young people
Experience of a not of profit organisation
Training skills
Main Duties and Expected Standards
| Duty | Standard |
|---|
To provide knowledgeable and professional advice in respect of organisational HR procedures and policy maintaining the credibility of the Human Resources function. Maintain professional and supportive working relationships
Deal professionally with general enquiries, referring the individual to the appropriate person where necessary Maintain all personnel records and files in accordance with Data Protection Act and Employment Legislation Work closely with the Assistant Finance Manager to ensure all payroll details are correct and correspond with personnel records Ensure the maintenance of recruitment documentation Ensure the effective planning and implementation recruitment processes for student staff Plan the recruitment process for permanent vacancies under the direction of the HR manager Source temporary staff to meet resource requirements through appropriate means Take part in selection process as agreed by the Human Resources Manager Manage the appraisal calendar, including probationary reviews Maintain accurate records of staff training and evaluation of courses (in conjunction with the HR Manager) Review policy and procedure under the direction of the HR Manager on a project basis, undertaking necessary research Monitor Equal Opportunities statistics and feedback to the HRM Ensure contracts, Terms and Conditions and offer letters are issued as required Support the HR Manager in delivering HR resource plans and in managing change Take minutes of disciplinary and grievance hearings. Advise line managers with regard to procedures as directed by the Human Resources Manager Utilise and exploit whichever Management Information System is in place Produce written methods of staff communication in conjunction with the Human Resources Manager Implement an induction programme meeting the needs of all categories of staff; conducting reviews and evaluations to amend as necessary To deliver training courses where appropriate Organise the domestic an |
Confidentiality and discretion at all times Knowledge of concepts and principles of employment law Attention to detail and adherence to policy Approach problems with flexibility in order to provide solutions Act within limits of authority Confidentiality is maintained at all times and appropriate advice is given from the person best qualified to give it All records to be accurate and up to date All records to be accurate and up to date Rates of pay are correct, contractual obligations are met. Staff are paid on time and correctly Procedures relating to recruitment to be followed and detailed records to be kept. Liaise closely with the HR Administrator Advise the HR Administrator in the processes and effective procedures Resourcing requirement of each department are fulfilled on time and according to good practice Candidates receive a professional and courteous service Cost effective resourcing Compliant with employment law and ethical responsibilities Equal Opportunities policy to be adhered to Interview candidates according to good practice Ensure that all members of staff in the appraisal scheme and their line managers are reminded of due appraisal dates Ensure all training is recorded to comply with legal requirements Make recommendations for system improvements Knowledge of employment law and good practice is kept up to date Recommendations are made and appropriate research conducted. Maintain accurate records in accordance with Equal Opportunities legislation and Company policy All members of staff have relevant contracts and job descriptions. Works closely with the HR Administrator to make sure this happens In accordance with the law and good practice Confidentiality is maintained at all times Minutes are accurate Procedures are adhered to. Make appropriate referral System knowledge should be good. All aspects are fully utilised and the system is up to date In accordance with timetable agreed Text to be accurate Performance ind |
| To provide knowledgeable and professional advice in respect of organisational HR procedures and policy maintaining the credibility of the Human Resources function. Maintain professional and supportive working relationships Deal professionally with general enquiries, referring the individual to the appropriate person where necessary Maintain all personnel records and files in accordance with Data Protection Act and Employment Legislation Work closely with the Assistant Finance Manager to ensure all payroll details are correct and correspond with personnel records Ensure the maintenance of recruitment documentation Ensure the effective planning and implementation recruitment processes for student staff Plan the recruitment process for permanent vacancies under the direction of the HR manager Source temporary staff to meet resource requirements through appropriate means Take part in selection process as agreed by the Human Resources Manager Manage the appraisal calendar, including probationary reviews Maintain accurate records of staff training and evaluation of courses (in conjunction with the HR Manager) Review policy and procedure under the direction of the HR Manager on a project basis, undertaking necessary research Monitor Equal Opportunities statistics and feedback to the HRM Ensure contracts, Terms and Conditions and offer letters are issued as required Support the HR Manager in delivering HR resource plans and in managing change Take minutes of disciplinary and grievance hearings. Advise line managers with regard to procedures as directed by the Human Resources Manager Utilise and exploit whichever Management Information System is in place Produce written methods of staff communication in conjunction with the Human Resources Manager Implement an induction programme meeting the needs of all categories of staff; conducting reviews and evaluations to amend as necessary To deliver training courses where appropriate Organise the domestic an |
Confidentiality and discretion at all times Knowledge of concepts and principles of employment law Attention to detail and adherence to policy Approach problems with flexibility in order to provide solutions Act within limits of authority Confidentiality is maintained at all times and appropriate advice is given from the person best qualified to give it All records to be accurate and up to date All records to be accurate and up to date Rates of pay are correct, contractual obligations are met. Staff are paid on time and correctly Procedures relating to recruitment to be followed and detailed records to be kept. Liaise closely with the HR Administrator Advise the HR Administrator in the processes and effective procedures Resourcing requirement of each department are fulfilled on time and according to good practice Candidates receive a professional and courteous service Cost effective resourcing Compliant with employment law and ethical responsibilities Equal Opportunities policy to be adhered to Interview candidates according to good practice Ensure that all members of staff in the appraisal scheme and their line managers are reminded of due appraisal dates Ensure all training is recorded to comply with legal requirements Make recommendations for system improvements Knowledge of employment law and good practice is kept up to date Recommendations are made and appropriate research conducted. Maintain accurate records in accordance with Equal Opportunities legislation and Company policy All members of staff have relevant contracts and job descriptions. Works closely with the HR Administrator to make sure this happens In accordance with the law and good practice Confidentiality is maintained at all times Minutes are accurate Procedures are adhered to. Make appropriate referral System knowledge should be good. All aspects are fully utilised and the system is up to date In accordance with timetable agreed Text to be accurate Performance ind |
Download Files
Equal Opportunities QuestionnairePermanent Application Form